Nothing is more frustrating as a job seeker than sending a job application email out and not getting a response or even knowing if it was received.
You might be blocking your job application email from even getting to the employer’s inbox. Or perhaps you could look more professional when your email does arrive in the inbox.
#1 → Your email address for your resume should read email@example.com. Add your email to your resume as part of the header. If your name is John Smith, try using your middle initial or even your whole middle name. firstname.lastname@example.org or email@example.com.
#2. → Don’t put numbers in your e-mail address. It looks unprofessional and if you ever look closely at your spam filter, many of the e-mail addresses in spam have numbers. Keep yourself out of the spam filters.
Don’t use Cute names in your job application email
#3 → Don’t use cute names or hobby names. If you are already doing #1, I shouldn’t have to say this, but job seekers give addresses saying things like: firstname.lastname@example.org or email@example.com or firstname.lastname@example.org. Most of the time, I will tell my clients to change their address or set up a new one for their job search.
No Business E-mail
#4 → Don’t use your business e-mail. Even if your employer says it is ok because you during a corporate restructuring or downsizing, it is better to use your own. Prospective employers don’t know if you have permission and if an opportunity comes up down the road, you want that email to get to your personal inbox. Obvious, right? Employers do look at e-mail from their employees and will terminate people for abuse of company property (which includes computers and e-mail systems.)
Reliable e-mail provider
#5 → Use a reliable e-mail provider. You need to access your email from anywhere. If you rely on a system that can only be accessed at home, you might miss a job offer or interview. I set my clients up on gmail.com (Google mail.) My IT specialists have recommended it as the most reliable free program out there. If you have your own website for your job search with your own domain name and you can get access to it from anywhere, that is even better. Website: http://johnsmith.com so e-mail: email@example.com
Check Email regularly
#6. → Check your email. This also should be common sense but check your job application email at least daily, preferably morning and night. I check my email much more than that but I have run into job seekers who tell me they rarely check their emails. I have helped clients with uploading resumes into online systems. Most send an auto-response immediately but sometimes a real person sends an email that instructs you on the next step in the process.
Use an job application email signature
#7. → Use a signature block. I did a quick scan of email from clients and I found that most don’t have a signature block and the few that did were using business e-mail addresses and signatures. (see #4) What is a signature block? Jason Alba covered this recently. I look at mine regularly but it should have contact information in it. Your name, email address, cell phone number Below is my current signature which is obviously a business signature. Yours should be personal.
Blessings on your career happiness!
Julie Walraven, Triple-Certified Resume Writer, CERM | CMRW | CPRW
Design Resumes 1202 Elm Street | Wausau, WI 54401
Phone: 715-574-5263 | Email: firstname.lastname@example.org
#8 → Reply professionally. Commonsense, yes but often forgotten. Make sure that everything you do and say is professional when you are in a job search. Your phone etiquette, your email response, your personal appearance, everything is done with your target in mind.
Do you have more tips for helping the job seeker get email read? Leave them in the comments.
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